The Account Details report is a detailed view of the General Ledger for the year. 

It is probably the most important tool for reviewing the client's accounts and contains some great tools. 

Things to note:

  • When the report opens first it will load every account (you can filter from the dropdown)

  • For your convenience the account name and column headers will hover as you scroll down so you know where you are

  • You can edit the detail or account assignment for any relevant transaction line right here on this screen (see further down)

Account selection dropdown:



  • The only accounts to select here are those with an entry in it

  • You may use the 'Search' box to find accounts (it filters the menu as you type)

  • Some tips on account selections:

    • You can check the boxes of multiple accounts at once

    • Click on the class heading (i.e. Fixed Assets) to select that entire class

    • Quick buttons -

      • Check all - selects all available accounts

      • Check P&L only - selects just the Profit & Loss accounts (users tend to scroll these accounts mostly)

      • Uncheck all - in fact if everything is unchecked it loads every account (but we have it there just to clear the checkboxes for you)


Editing transactions right here in any account:

  • It's really quick and handy to edit entries out of place (or that just need fixing!)

  • To the right of any relevant entry you'll see a little pen like this: 

  • Click it and you'll get a pop up allowing you to edit the details, reference or the account where the entry was assigned

  • Just like that the page will reload with the change!

  • There'll be no adjusting journal entry - it will simply update the batch it is contained in


Flags beside transaction lines

  • You may notice an orange flag to the left of an entry in an account like this: 

  • This means the entry was flagged by a user for special review

  • You may use the edit pen (above) to open the edit pop up and deflag this once satisfied the entry is ok

  • You can also do this by re-entering the batch itself


Transaction lines highlighted in pink

  • You may notice some bank like this: 
  • Firstly, you'll know from the type being "Bank (T)" that this is a bank transfer
  • The reason it is highlighted in pink is because it has not yet been matched with a corresponding bank statement line from the other 'bank' account
  • At some stage this must be matched or you will not be allowed to close the period end and roll forward
  • See the bank section for help on matching bank transfers

Exporting:

Just like any other report, use the export button  to export the on-screen results to excel for you to play with...