It is possible to cancel or delete a cheque from a batch entry within the period in which it was made.
Cancelling a cheque:
- To cancel a cheque, open (click Edit) the cheques batch entry with the cheque(s) you want to delete, then check the box of the relevant row(s) and hit
- You may cancel one or more cheques at once
- It is not possible to cancel a cheque if it was already reconciled with bank statement data
Effect of cancelling a cheque:
- Cancelling a cheque simply removes it from the general ledger (no journal entry is done)
- It does remain visible in the batch entry though with
in the Account field - So too, it remains in the Cheques Listing with status being 'Cancelled'
- We facilitate this as some users like to have a complete list of cheque numbers in the system (cancelled or not)
Deleting a cheque:
- To delete a cheque simply click
on the cheque entry you want to delete - The effect will be the same as cancelling (i.e. removes it from the general ledger)
- However, the difference is it will also be removed from the batch entry and cheque listing altogether
Undo a cheque cancellation:
- If you cancelled a cheque and then decide you want to keep it available, simply click the red link in the Account field
- You'll then be asked if you want to undo the cancellation
- By clicking 'OK' it will free up the Account field to be recoded to the relevant account once again
The demo below shows a user initially cancelling two cheques and then undoing the cheque cancellations
