In here you can customize the client's Chart of Accounts in a number of ways to make life easier... 

Add Account / Add Bank Account




  • Adding bank or standard accounts is easy - just follow the fields in the pop up

  • A 'Bank' account operates differently to a standard account (see Bank section) in many ways

  • A 'Bank' account is allowed to be created under any Asset or Liability class (for your flexibility i.e. loans etc)

  • Remember, you can't convert a 'bank' account to a 'standard' account (or vice-versa) per se... see here


Edit an Account


  • To edit an account (code, name or class) just click on the account name and the edit pop-up will appear

Active / Inactive Accounts




  • If an account is set to 'Inactive' then it simply means the account will not appear in the dropdowns of any batch or journals entries

  • It is simply for your convenience — if you don't need a bunch of accounts (but prefer not to delete them) then you can de-clutter the accounts dropdown within batches by de-activating them temporarily

  • Note: you cannot de-activate an account if it has already been used in a batch in any period


'Balance' column




  • This simply lets you know if there has been an entry in this account in the current period

  • With regard to the last point in 'Active Accounts' (above), if there is a tick in this cell for an account you will not be allowed to de-activate the account


Change Class




  • You can select multiple checkboxes to the left of accounts and change the class of those accounts at once

  • Note: You can also change the class of a single account by clicking the account name and doing so via the Edit pop-up


Delete accounts




  • You can select multiple checkboxes to the left of accounts and delete these accounts at once

  • There are limits as to what accounts you can/can't delete — i.e. you can't delete accounts with entries in them

  • You may also consider de-activating an account rather than deleting it


Import accounts

  • You can import additional accounts using a .CSV file

  • This is very useful if you have a bunch of accounts to add at once, rather than adding them individually 

  • The on-screen instructions will guide you through this easily (click the link for 'Show rules on importing' on the import screen to help you)

  • Tip: It is also possible to use this import functionality to change lots of account names at once (again, follow the on-screen rules on importing to see how)


Export accounts




  • Use the export button to export the on-screen results to excel for you to play with...